Free template · Word and PDF
Erasmus+ PIF template: free in Word and PDF, or let MyPIF do the rest
A PIF (Partner Identification Form) is the profile your organisation sends partners and coordinators in Erasmus+ partner searches. Download our free blank template in Word or PDF: no email, no sign-up. Or let MyPIF do the rest: when it opens, it reads your PIF and builds one link that always shows your latest version.
The template is free to download, edit and share. No email needed.
What goes in a PIF
The fields partners expect to see.
There is no official PIF form, so every coordinator's version differs a little. These are the fields most of them ask for, in the order the template uses.
Your organisation
- Legal name
- Exactly as in your registration, with the acronym after it if you use one.
- Type of organisation
- NGO, school, university, public body, social enterprise, SME…
- Country and city
- Where the organisation is legally based.
- Full address
- Street, postcode and city.
- Website
- The page a partner should open first.
- OID
- Your Organisation ID from the Organisation Registration System (E followed by 8 digits).
- PIC, if any
- The 9-digit code for actions managed by EACEA. Leave it out if you have none.
- Registration or VAT number
- If partners ask for it.
People
- Legal representative
- The person who signs for the organisation: name and role.
- Contact person
- Who answers about this project: name, role, email and phone.
Profile
- Size
- Staff, volunteers and members; how many people take part in your activities a year.
- Description and mission
- Who you are and why you exist, in four or five plain sentences.
- Main activities
- What you actually do, week to week.
- Target groups
- Who your work reaches: young people, adult learners, teachers, people with fewer opportunities…
Experience
- Experience in Erasmus+ and EU projects
- How long, in which roles. New to Erasmus+? Say so, and name related local or national work.
- Previous projects
- One row each: year, programme and action, title, your role.
For the partnership
- Expertise: what we bring
- Skills, methods, venues and contacts a partner gains by working with you.
- Fields and key actions of interest
- Youth, school education, adult education, VET, sport; KA1 mobility, KA210, KA220…
- Social media
- The accounts where partners can see your work.
The blank template
Every field below, laid out as a clean two-column form. Word to type in, PDF to print or read.
Word .docx and PDF · 2 pages · free, no email
See a filled-in example (PDF)Template or MyPIF
A template gives you a file. MyPIF will keep it current.
The template is a good start. The work begins after it is filled in: every partner search asks for it again, and the file you sent in March is still in someone's inbox in October.
Getting it filled in
PIF template: By hand, field by field
MyPIF, at launch: Upload your PIF as a PDF: MyPIF reads the fields and makes the page; you check them and publish
Sharing it
PIF template: An attachment in every email
MyPIF, at launch: One permanent link
Keeping it current
PIF template: A new file each time, while old copies keep circulating
MyPIF, at launch: Correct it once: the same link opens the latest version
A second opinion before you send
PIF template: Only if a colleague reads it
MyPIF, at launch: AI Quality Score, 1 to 10 on 4 criteria (Pro). Not a prediction of any funding decision
Earlier versions
PIF template: Whichever files you kept
MyPIF, at launch: Version history (Pro)
When a portal wants a file
PIF template: It is already a file
MyPIF, at launch: Export PDF on any plan, Word on Pro
Pasting into an application form
PIF template: Copy from the document
MyPIF, at launch: Copy any field in one click (Pro)
Price
PIF template: Free
MyPIF, at launch: Free for one PIF and its link. Pro €5 a month + VAT, at launch
Fill it in once. Share one link.
When MyPIF opens, you will upload the PIF you have, this template filled in or your own, as a PDF. MyPIF reads it, makes your PIF page and gives you one permanent link for every partner search. Your first PIF and its link will be free. Leave your email and we will write the day it opens.
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How to fill it in
How to fill in the template in 5 steps.
Download the format you will work in
Word to type in and keep editing; PDF to print, or to read before you start.
Copy your legal data from your registration
Take the legal name, address and OID exactly as they are in the Organisation Registration System, so partners see the same details the application will. Add a PIC only if you have one.
OID or PIC: which code goes whereWrite the profile for a stranger
The reader has never heard of you. Say who you are, what you do and for whom, in plain sentences, with numbers: staff, volunteers, people reached each year.
List your projects, or say you are new
One row for each project: year, programme and action, title and your role. New to Erasmus+? Say so plainly, and describe the local or national work that shows you can deliver.
Tailor it, check it, send it as a PDF
Match “What we bring” and your fields of interest to the partner search you are answering. Run the free checks, save it as a PDF with your organisation's name and the date in the file name, and update it whenever something changes.
The 18 checks before you send a PIF
PIF Erasmus+ example
A filled-in PIF, for a fictional NGO.
An example to show the level of detail partners look for. The organisation, the people, the codes and the projects are invented: write your own.
Download the full example (PDF)- Legal name
- Bluebridge Youth Association (BYA)
- Type of organisation
- Non-governmental organisation (youth association)
- Country and city
- Portugal, Évora
- Website
- bluebridge.example
- OID
- E00000000 (placeholder: yours comes from the Organisation Registration System)
- PIC
- None: not needed for the actions we apply to through our National Agency
- Legal representative
- Ana Martins, President
- Contact person
- Rui Costa, Project Manager · rui@bluebridge.example
- Size
- 4 staff and 25 volunteers; about 300 young people take part in our activities each year
- Description and mission
- We help young people aged 13 to 30 in rural Alentejo build skills and confidence through non-formal education, volunteering and international exchanges.
- Main activities and target groups
- Weekly youth clubs, outdoor education and digital skills workshops, for rural young people and young people with fewer opportunities.
- Previous projects
- 2025 · KA152-YOU youth exchange “Green Roots” · coordinator. 2024 · KA210-YOU “Rural Voices” · partner.
- What we bring
- Hosting groups of up to 40 people, outdoor learning methods, and close links with local schools and the municipality.
- Fields and key actions of interest
- Youth: KA1 youth exchanges, KA210-YOU and KA220-YOU; environment; inclusion
Before you use the template.
Ask us directly
For anything not covered here, write to the team in Fundão.
Write to geral@mypif.euRather go through your PIF with us? Request a free review against the 18 checks, one per organisation.
About the PIF template
Is the PIF an official EU form?
No. The European Commission and the National Agencies do not publish a PIF form. A PIF is the informal profile organisations exchange when they look for partners, for example through SALTO's OTLAS partner finding or a coordinator's call for partners for a youth exchange or a KA2 partnership. Coordinators often send their own version; this template covers the fields they usually ask for. What is official is your registration: the OID from the Organisation Registration System and, for actions managed by EACEA, the PIC.
OID or PIC: which code goes whereIs the PIF the same as the Identification Form in ORS?
No. The Identification Form is an official document uploaded to the Organisation Registration System and validated by the National Agency, which every member of a consortium application should provide. The PIF does not replace it, or any other document the application needs. Our guide lists what each Erasmus+ partner sends the coordinator, with the official source for each.
What Erasmus+ partners send the coordinatorCan I use the template for free?
Yes. The Word and PDF files are free to download, edit and share, for your own organisation or for the organisations you work with. No email, sign-up or card is needed.
What does MyPIF do that the template does not?
MyPIF opens soon. You will upload your PIF as a PDF, this template filled in or any other, and MyPIF reads it into a page your partners open from one permanent link. When something changes, you correct it once and the link shows the new version. Export to PDF will be on every plan; the AI Quality Score, version history, Word export and copy any field on Pro. Your first PIF and its link will be free.
See how MyPIF will work
Launch offer
Get 2 months of MyPIF Pro, free.
Leave your email, then create your free account with Google, using that same email address, before 1 December 2026.
The launch offer ends in
1 December 2026, 00:00 Brussels time.
1 December 2026 is when Erasmus+ 2027 applications are expected to open.
No card.
Only launch and offer emails. Never sold. Unsubscribe anytime. Privacy · Offer terms
Yes, I can recommend it. It's nice. It's nice. I will recommend it. Definitely.
- Only your email now, then your free account with your Google account, no password, using that same email address
- No card. The 2 months start on the day MyPIF opens to the public; then your account moves to the Free plan, at no cost.
- Your first PIF and its link will be free, for good
P.S. Next time a coordinator asks for your PIF, send one link instead of PIF_final_FINAL.docx.