Erasmus+ deadlines 2027: what is confirmed and how to plan backwards

Picture a scenario. It is made up, but every rule in it comes from the Programme Guide. A coordinator at a small youth association in mainland Portugal has spent six weeks on a KA220 application. On deadline day she is still waiting for one partner to send its staff profiles and past projects. The details arrive at 11:30 her time. She pastes them in, checks the budget once more and gets ready to submit at 11:40, sure she still has twenty minutes.

She does not. The deadline is 12:00:00 Brussels time (Programme Guide 2026, p. 434), and mainland Portugal is one hour behind Brussels: the Portuguese National Agency writes a 17:00 CET deadline as 16:00 in mainland Portugal (Agência Nacional Erasmus+ Educação e Formação, 4 November 2026). At 11:40 in Lisbon, the deadline passed 40 minutes ago.

The project text was ready for days. What cost the round was a time zone and a partner's basic details arriving at the last minute. Both problems can be solved long before the call opens, and this guide shows how.

Not yet confirmed for the actions most organisations apply to. On 9 November 2026, the Commission's Programme Guide page still showed the 2026 Guide, "Version 1 of 12.11.2025", as the current version (European Commission, Erasmus+ website, 'Erasmus+ Programme Guide'). The 2027 deadlines for mobility, KA210, KA220 and accreditation will be set in the 2027 Call for Proposals and the 2027 Programme Guide.

The last two calls were published in November. The 2025 call appeared in the Official Journal of the European Union on 19 November 2024 (C/2024/6983), and the 2026 call on 12 November 2025 (C/2025/6080). The Programme Guide is an integral part of the call (Call for proposals 2026, section 6).

One 2027 deadline is already out, but it is not a National Agency action. The European Universities call, ERASMUS-EDU-2027-EUR-UNIV, is open on the EU Funding & Tenders Portal until 17:00 CET on 4 March 2027 (Agência Nacional Erasmus+ Educação e Formação, 4 November 2026).

• Where the 2027 dates will appear: the 2027 Call for Proposals in the Official Journal of the European Union, the 2027 Programme Guide on the Commission's Erasmus+ website, and your National Agency's website.
• Second rounds: National Agencies that open an optional second round announce it on their own websites (Programme Guide 2026, pp. 92, 238, 246).
• The list of National Agencies by country is on the Commission's Erasmus+ website (European Commission, Erasmus+ website, 'National Agencies').

These are the confirmed 2026 dates for the actions run by National Agencies, plus the KA220 deadline for European NGOs, which apply to the European Education and Culture Executive Agency (EACEA). All of them have passed. They are the best guide to the shape of the 2027 call, not a promise of its dates.

The main dates for mobility and partnerships were the same in the 2025 call: 12 February for youth mobility, 19 February for mobility in higher education, VET, school and adult education, and 5 March for KA210 and KA220 (Call for proposals 2025, C/2024/6983, section 5).

Not sure which partnership fits you? Our side-by-side guide compares the two KA2 formats. Read KA210 vs KA220

For actions managed by National Agencies, it is always midday Brussels time, whatever the day. For actions managed by EACEA through the EU Funding & Tenders Portal, it is 17:00 Brussels time (Programme Guide 2026, p. 434).

• Applications to National Agencies go through the electronic forms in the Opportunities section of the Erasmus+ and European Solidarity Corps website. Applications sent by post, courier, fax or email are not accepted (Programme Guide 2026, p. 433).
• You can change and re-submit a proposal until the deadline (Programme Guide 2026, p. 428).
• If you submit several versions of the same application in the same round to the same Agency, the last version submitted before the deadline is the valid one (Programme Guide 2026, p. 433).
• Submit to one Agency only. If the same applicant submits the same application to the same or different National Agencies, all of those applications are rejected (Programme Guide 2026, pp. 427, 433).

The application must be submitted by the deadline set for each action, and the Guide lists those deadlines among each action's eligibility criteria (Programme Guide 2026, p. 434). The evaluation checks admissibility, eligibility, exclusion and selection criteria as well as quality, and if a proposal is rejected on any of these grounds, the other criteria are not evaluated (Programme Guide 2026, p. 434).

What you can still do depends on the action:

• KA210, KA220 and short-term mobility projects: look for a second round on your National Agency's website. It is optional, so not every Agency opens one (Programme Guide 2026, pp. 92, 238, 246).
• Youth Exchanges, youth worker mobility and Youth participation activities: the Guide sets a second date, 1 October, for projects starting from 1 January of the following year (Programme Guide 2026, pp. 157, 170, 187).
• Erasmus accreditation, higher education mobility, accredited mobility projects and mobility for accredited youth organisations: the 2026 Guide set a single deadline for each (Programme Guide 2026, pp. 52, 76, 95, 145, 150).

One thing that is not lost at the deadline: a partner's Accession and Declaration on Honour Form. It should come with the application, but if it does not, the National Agency can ask for it later and set an obligatory deadline. The grant agreement cannot be signed until every co-beneficiary has provided it (Programme Guide 2026, p. 433).

Work back from the start date you want. National Agencies notify the award and sign the grant agreement about 4 months after the deadline for Key Action 1 and about 5 months after for Key Action 2. These timelines are indicative (Programme Guide 2026, p. 435). That is why a KA220 sent on 5 March 2026 could start between 1 September and 31 December 2026 (Programme Guide 2026, p. 238).

1. Check your OID. Organisations register once in the Organisation Registration system and receive an OID (Programme Guide 2026, p. 414). Registration includes uploading an Identification Form, which the National Agencies validate; in a consortium, every member provides one (Programme Guide 2026, p. 415).
2. Confirm your partners and their consent. You need explicit consent to use another organisation's OID in your application form, and you may be disqualified if you cannot show it (Programme Guide 2026, p. 414).
3. Check the caps. One OID can be in at most 5 KA210 applications and at most 10 KA220 applications per deadline, as applicant or partner (Programme Guide 2026, pp. 237, 245).
4. Collect each partner's facts early. For applications to National Agencies, applicants show operational capacity through a general presentation of the organisations, the profiles of the staff who will manage and carry out the project, and the consortium composition (Programme Guide 2026, p. 424).
5. Collect the signatures. The applicant signs a Declaration on Honour when it submits; each future co-beneficiary signs an Accession and Declaration on Honour Form (Programme Guide 2026, p. 433).
6. Submit early, then improve. You can re-submit until 12:00:00 Brussels time, and the last version before the deadline counts (Programme Guide 2026, pp. 428, 433, 434).

If a partner does not have an OID yet, or mixes it up with the PIC, start there. Read the OID and PIC guide

For the full list of what coordinators usually ask partners for, see our partner documents guide. Read the partner documents guide

Most of a deadline is lost before the last day: in the weeks spent chasing partners for the same facts. The Guide asks the applicant to describe every organisation, its staff and the consortium (Programme Guide 2026, p. 424), and the operational capacity check can be extended to the whole partnership, because the quality of the work depends on all partners (Programme Guide 2026, p. 424). Each coordinator needs your organisation's facts, accurate and current, every round.

A Partner Identification Form (PIF) is how many partnerships share those facts. If yours is ready before the 2027 call is published, you can answer every coordinator the day they ask, and spend the weeks before the deadline on the project itself. Check your PIF against the checklist

Starting from nothing? Use our free PIF template, then see how MyPIF keeps it in one place. Get the PIF template

MyPIF, which opens soon, will turn your organisation's details into a PIF behind one permanent link that always shows the latest version, with version history, an AI Quality Score and PDF and Word export. It does not write your application: it keeps your partner facts ready the moment a coordinator asks. Join the waiting list before 1 December 2026 and get 2 months of Pro free, no card needed. Join the waiting list: 2 months of Pro free