What does each partner send the coordinator?
The table lists what a partner organisation provides in a partnership managed by a National Agency, who provides it, when, and where the rule is written. The coordinator submits one application for everyone (Programme Guide 2026, p. 433), so most items reach the agency through the coordinator.
| What | Who provides it | When | Source |
|---|---|---|---|
| Organisation ID (OID), with explicit consent for the coordinator to use it | Each partner | Before the application uses it; the proof of consent can be requested | Programme Guide 2026, p. 414 |
| Identification Form, uploaded to the Organisation Registration system (ORS) and validated by the National Agency | In a consortium application, all members should provide it; banking details only for the coordinator | At registration in ORS | Programme Guide 2026, p. 415 |
| Accession and Declaration on Honour Form (declaration on honour, mandate for the coordinator and accession form in one document) | Each partner (future co-beneficiary), signed | With the application; if not, by a deadline the National Agency sets; at the latest by the grant agreement signature | Programme Guide 2026, pp. 433 and 436; KA210-YOU 2026 form, p. 12 |
| Declaration on Honour of the applicant | The coordinator, signed | At the same time as submitting the application | Programme Guide 2026, p. 433; annex in the KA220-VET 2026 form, p. 14 |
| Operational capacity information: a general presentation of the organisation, profiles of the staff who manage and implement the project, and the consortium composition | Each organisation, inside the application form | In the application | Programme Guide 2026, p. 424 |
| A list of publications (if any) and of previous and ongoing projects over the past four years | Each participating organisation | Together with the application: recommended for grants over EUR 60 000 (not for accredited applicants in Key Action 1), if available and relevant | Programme Guide 2026, p. 424 |
| CVs of the key persons in the project, or other supporting documents to verify the application | Whoever the National Agency asks | Only on request, in case of doubt, at any grant amount | Programme Guide 2026, pp. 424–425 (footnote 484) |
| Additional supporting documents to confirm operational capacity | The applicant and the partners, if needed | Only on request, for grants over EUR 60 000 | Programme Guide 2026, p. 424 |
| Financial capacity documents, for EU grant requests over EUR 60 000 from entities that are not exempt | The coordinator; other participating organisations only if the agency has doubts | Only when the agency asks | Programme Guide 2026, pp. 415 and 422–423 |
| The tasks and responsibilities of each partner in the project | Described by the applicant in the form, for each partner | In the application | KA210-YOU 2026 form, p. 6; KA220-VET 2026 form, p. 8 |
What is the Accession and Declaration on Honour Form?
In actions managed by National Agencies, each partner that will become a co-beneficiary signs one form that does three jobs (Programme Guide 2026, p. 433).
From the Programme Guide
“which incorporates the declaration on honour, a mandate for the coordinator, and a grant agreement accession form into a single document”
- The declaration on honour: co-beneficiaries also declare that they are not in an exclusion situation, and for National Agency actions this declaration sits inside the accession form (Programme Guide 2026, p. 421).
- The accession: by signing an accession form, each co-beneficiary confers on the coordinator the responsibility of acting as coordinator (Programme Guide 2026, p. 436).
- The mandate for the coordinator: the third part of the combined form; the Guide lists it but does not define it further (Programme Guide 2026, pp. 433 and 436).
- The multi-beneficiary grant agreement itself is signed by the coordinator, which is the only contact point for the agency (Programme Guide 2026, p. 436).
Some projects do not need it. Accession forms are not required from partner organisations in other countries in mobility projects for higher education, for vocational education and training, for school education and for staff in adult education. Members of national consortia in those fields still provide one (Programme Guide 2026, p. 436).
When must the signed form reach the coordinator?
- It should be provided together with the application, for each co-beneficiary (Programme Guide 2026, p. 433).
- If it is not, the National Agency can request it later and set an obligatory deadline (Programme Guide 2026, p. 433).
- Even if the application is approved, the grant agreement cannot be signed until the form is provided for every co-beneficiary (Programme Guide 2026, p. 433).
- If accession forms come later, they must be available at the latest by the time of the grant agreement signature (Programme Guide 2026, p. 436).
The 2026 KA210-YOU form repeats this in its pre-submission checklist: a signed accession form from each partner is a condition for signing the grant agreement (KA210-YOU 2026 form, p. 12).
Who submits the application, and in what language?
From the Programme Guide
“the coordinator submits a single application for the project on behalf of all members”
- Applications go electronically through the forms on the Erasmus+ and European Solidarity Corps website; post, courier, fax and email are not accepted (Programme Guide 2026, p. 433).
- An application goes to one National Agency or to the Executive Agency only (Programme Guide 2026, p. 433).
- If several versions of the same application are submitted in the same round to the same agency, the last version submitted before the deadline counts (Programme Guide 2026, p. 433).
- For National Agency actions, the form is completed in one of the official languages used in EU Member States and third countries associated to the Programme (Programme Guide 2026, p. 433).
Can the coordinator use our OID without asking?
No. Applicants must have explicit consent to use another organisation's OID in an application form. The proof can be requested in case of disagreement, and applicants that cannot present it may be disqualified (Programme Guide 2026, p. 414).
- Entering the OID in the form fills in the data your organisation gave at registration (Programme Guide 2026, p. 414).
- Organisations should register only once; using several OIDs for the same entity may qualify as misrepresentation (Programme Guide 2026, pp. 414–415).
- An invalid OID is one of the listed grounds for non-admissibility (Programme Guide 2026, p. 416).
- One OID can be in at most 5 Small-scale partnership applications per round; when the limit is reached in draft and submitted applications, the authorised person of that OID gets an email listing them (KA210-YOU 2026 form, p. 6).
- One OID can be in at most 10 Cooperation partnership applications per round in vocational education and training, school education, adult education and youth (KA220-VET 2026 form, p. 6).
What does operational capacity mean for a partner?
Operational capacity means having the professional skills and qualifications to carry out the project, such as skilled staff, experience, references in the field, materials and equipment. The check can cover the whole partnership, because the quality of the project depends on every partner (Programme Guide 2026, p. 424).
- All applicants sign a declaration on honour that they have the operational capacity to implement the project (Programme Guide 2026, p. 424).
- In case of doubt, the National Agency may also look at previous audits, feedback from other projects, monitoring reports, or the organisation's website and social media profiles (Programme Guide 2026, p. 424).
- Public bodies, and education, training, youth and sport organisations with over 50% of their annual revenue from public sources in the last two years, are considered to have this capacity; EU project grants do not count towards that revenue (Programme Guide 2026, p. 425, footnote 485).
- If operational capacity is considered insufficient, the application is rejected (Programme Guide 2026, p. 425).
Does a partner have to prove financial capacity?
- For grants over EUR 60 000, applicants may need to upload documents that prove their financial capacity (Programme Guide 2026, p. 415).
- The coordinator uploads these documents only when the National Agency asks (Programme Guide 2026, p. 423).
- After a risk assessment, the agency may check only the coordinator; in case of doubt it may ask any other participating organisation for the same documents (Programme Guide 2026, p. 423).
- Public bodies and applicants for very low value grants, up to EUR 15 000, are among the entities whose financial capacity is not verified (Programme Guide 2026, p. 422).
Must the text in the application be our own?
From the Programme Guide
“All applications for projects and accreditations must contain original content authored by the applicant or partner organisations or consortium members jointly applying for a grant.”
- Plagiarism makes a proposal ineligible (Programme Guide 2026, p. 428).
- Applicants are strongly advised against relying on external entities or individuals to draft the application. The grants do not cover the cost of paying external organisations or individuals to draft it, because drafting is a core task (Programme Guide 2026, p. 428).
- Applicants using generative AI tools should take care with plagiarism, accuracy, intellectual property and original content (Programme Guide 2026, p. 428).
- All proposals are screened automatically for double funding and plagiarism; content similar to another project produces a critical similarities report, and without a justification from the applicant this may lead to rejection (Programme Guide 2026, p. 428).
- For National Agency actions, if the same applicant submits the same application more than once, all those applications are rejected; almost identical or similar applications, from the same or different applicants, are all assessed specifically and may all be rejected (Programme Guide 2026, pp. 427–428).
The Programme Guide makes no exception for partner descriptions. Text that matches another application goes through the same similarity screening and can lead to rejection (Programme Guide 2026, p. 428).
What changes in an action managed by EACEA?
Some actions are managed by the European Education and Culture Executive Agency (EACEA) through the Funding & Tenders Portal. There the code is a PIC, not an OID (Programme Guide 2026, p. 413).
- Applicants, affiliated entities and associated partners register in the Funding & Tenders Portal and receive a Participant Identification Code (PIC); a PIC from other EU programmes is valid for Erasmus+ (Programme Guide 2026, p. 413).
- The PIC is a 9-digit identifier, and the applicant registers only once in the Participant Register (Programme Guide 2026, p. 414).
- A Legal Entity Appointed Representative (LEAR) manages the organisation's legal and financial information and the access rights of its people (Programme Guide 2026, p. 447).
- Part A of the application holds the administrative information about the participants (Programme Guide 2026, p. 415).
- Part B shows operational capacity through staff profiles, the consortium composition and a list of EU-funded projects for the last 4 years (Programme Guide 2026, p. 425).
- The form can be in any official EU language, but the project abstract should always be in English (Programme Guide 2026, p. 433).
Where can we find partners through official tools?
The Programme Guide names these tools. They are listed in the order the Guide presents them, not ranked.
- National Agency Training and Cooperation Activities: contact seminars are described as an efficient way for newcomers to find partners (Programme Guide 2026, p. 20).
- Otlas: the SALTO-Youth partner finding tool for organisations in the youth field, where organisations can create partner requests for project ideas (Programme Guide 2026, p. 25).
- The Erasmus+ Project Results Platform: information and results of funded projects, searchable by key action, year, country and topic (Programme Guide 2026, p. 25).
- The European School Education Platform and eTwinning: a space for school staff, with National Support Organisations that help with partner finding (Programme Guide 2026, p. 26).
- EPALE: the adult learning platform, with a partner-search tool for EU-funded projects (Programme Guide 2026, p. 26).
Questions and answers
- What is the mandate?
- The mandate for the coordinator is one of the three parts of the Accession and Declaration on Honour Form; the Guide does not define it further. By signing the accession form, each co-beneficiary confers on the coordinator the responsibility of acting as coordinator (Programme Guide 2026, pp. 433 and 436).
- Who submits the application?
- The coordinator submits a single application for the project on behalf of all members, to one National Agency or to the Executive Agency (Programme Guide 2026, p. 433).
- In what language is the application written?
- For National Agency actions, in one of the official languages used in EU Member States and third countries associated to the Programme. For EACEA actions, in an official EU language, with the abstract in English (Programme Guide 2026, p. 433).
Sources
- Erasmus+ Programme Guide 2026, version 1 (12 November 2025)Pages 20, 25–26, 413–416, 421–425, 427–428, 433, 436 and 447. Opened 13 October 2026.
- Call 2026 application form template: Small-scale partnerships in youth (KA210-YOU)Pages 6 and 12. Opened 13 October 2026.
- Call 2026 application form template: Cooperation partnerships in vocational education and training (KA220-VET)Pages 6, 8 and 14. Opened 13 October 2026.
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